One branded link. Vendors upload W-9s, insurance certs, banking info. AI extracts every field, validates against the IRS, and alerts you before anything expires.
If you manage 50+ vendors, you know this cycle. Every year, same chaos.
Chasing W-9s, insurance renewals, updated banking info. Your AP team spends more time following up than processing payments.
IRS penalties for wrong TINs or missing forms add up fast. At 100 vendors, one bad filing season can cost $26,000+.
Insurance certs expire silently in shared drives. You find out when there's a claim, not before. That's liability exposure.
From chaos to compliance in four steps
Each vendor gets a unique, branded portal to upload their compliance documents.
TINs, entity names, coverage amounts, expiration dates. Extracted from PDFs automatically.
TIN matching via IRS API. Coverage gaps flagged. Wrong entity types caught before they cost you.
30/60/90-day alerts before insurance expires. Auto-reminders to vendors. Nothing falls through.
Upload a W-9, insurance cert, or ACH form. AI reads it, extracts structured data, and fills your vendor file. No manual data entry.
Real-time validation against the IRS TIN matching database. Catch mismatches before they become 1099 filing errors and penalties.
Insurance certs, licenses, and certifications tracked with automatic renewal reminders sent to vendors at 30, 60, and 90 days out.
Your logo, your colors, your domain. Vendors see a professional portal, not a sketchy file upload link. Builds trust from day one.
VendorVerify replaces the email threads, shared drives, and spreadsheets with a living compliance system. Every document extracted. Every TIN validated. Every expiration tracked. Your AP team gets their time back, and your company stays protected.